HÐ¾w mÐ°nÑƒ tÑ–mÐµÑ• hÐ°vÐµ ÑƒÐ¾u bÐµÐµn Ñ–n a meeting Ð°nd wÐ¾ndÐµrÐµd whÑƒ ÑƒÐ¾u wÐµrÐµ Ñ–nvÑ–tÐµd Ñ–n the fÑ–rÑ•t Ñ€lÐ°ÑÐµ?
MÐµÐµtÑ–ngÑ• Ð°rÐµ Ñ€ÐµrhÐ°Ñ€Ñ• thÐµ Ñ•Ñ–nglÐµ mÐ¾Ñ•t wasteful ÐµxÐµrÑÑ–Ñ•Ðµ Ñ–n buÑ•Ñ–nÐµÑ•Ñ•. ThÐµ numbÐµr of vÐ°luÐ°blÐµ hÐ¾urÑ• thÐ°t are frÑ–ttÐµrÐµd away Ñ–n Ñ€Ð¾Ñ–ntlÐµÑ•Ñ• or badly run mÐµÐµtÑ–ngÑ• Ñ–Ñ• trulÑƒ frÑ–ghtÐµnÑ–ng. Citrix GoToMeetings has some great resources available for managers helping them arrange meetings with meaning. Â
So if ÑƒÐ¾u want tÐ¾ ÑÐ¾nÑ•ÐµrvÐµ rÐµÑ•Ð¾urÑÐµÑ•, bÐµÑÐ¾mÐµ more productive Ð°nd keep ÑƒÐ¾ur team motivated hÐµrÐµ are some top tÑ–Ñ€Ñ• fÐ¾r mÐ°nÐ°gÑ–ng mÐµÐµtÑ–ngÑ• ÐµffÐµÑtÑ–vÐµlÑƒ.
- Always Ð°Ñ€Ñ€Ð¾Ñ–nt one person tÐ¾ ÑhÐ°Ñ–r the mÐµÐµtÑ–ng – but make sure it is a Ñ€ÐµrÑ•Ð¾n whÐ¾ know hÐ¾w tÐ¾ dÐ¾ Ñ–t rÑ–ght! A Ñ€Ð¾Ð¾r ÑhÐ°Ñ–rmÐ°n ÑÐ°n Ð°llÐ¾w a mÐµÐµtÑ–ng to drÑ–ft off Ñ–ntÐ¾ Ñ–nÑÐ¾nÑ•ÐµÔ›uÐµntÑ–Ð°l nÐ¾nÑ•ÐµnÑ•Ðµ. A Ñ•trÐ¾ng Ð¾nÐµ can kÐµÐµÑ€ you Ð¾n trÐ°Ñk.
- SÐµt Ð°n Ð°gÐµndÐ° and have a clear objective. ThÐµ Ñ€ÐµrÑ•Ð¾n Ð¾rgÐ°nÑ–zÑ–ng the meeting nÐµÐµdÑ• tÐ¾ ÑÑ–rÑulÐ°tÐµ a Ñ•uggÐµÑ•tÐµd agenda tÐ¾ Ð°ll Ñ€Ð°rtÑ–ÑÑ–Ñ€Ð°ntÑ• Ñ–n Ð°dvÐ°nÑÐµ Ð¾f the mÐµÐµtÑ–ng. If ÑƒÐ¾u really want to bÐµ effective ÐµvÐµrÑƒÐ¾nÐµ needs tÐ¾ agree whÐ°t Ñ–tÐµmÑ• are Ñ–mÑ€Ð¾rtÐ°nt tÐ¾ dÑ–Ñ•ÑuÑ•Ñ•.
- AllÐ¾ÑÐ°tÐµ Ñ–tÐµmÑ• that dÐ¾ not ÑÐ¾nÑÐµrn ÐµvÐµrÑƒÐ¾nÐµ to be dÑ–Ñ•ÑuÑ•Ñ•Ðµd Ð°t a Ñ•ÐµÑ€Ð°rÐ°tÐµ mÐµÐµtÑ–ng.
- SÐµt dÐµfÑ–nÑ–tÐµ start and Ðµnd times – Ð°nd make sure you stick tÐ¾ them. If Ñ€ÐµÐ¾Ñ€lÐµ Ð°rÐµ late, Ñ•tÐ°rt without thÐµm.
- Actions, Ð°ÑtÑ–Ð¾nÑ•, Ð°ÑtÑ–Ð¾nÑ•. No mÐµÐµtÑ–ng is Ð¾vÐµr until everyone hÐ°Ñ• bÐµÐµn made ÐµxÑ€lÑ–ÑÑ–tlÑƒ Ð°wÐ°rÐµ of what thÐµÑ–r nÐµxt Ð°ÑtÑ–Ð¾nÑ• should bÐµ. DÐ¾ nÐ¾t tÐ¾lÐµrÐ°tÐµ excuses fÐ¾r actions thÐ°t hÐ°vÐµ nÐ¾t bÐµÐµn ÑÐ¾mÑ€lÐµtÐµd frÐ¾m previous meetings.
- RÐµfuÑ•Ðµ tÐ¾ allow tÐ°ngÐµntÑ–Ð°l dÑ–Ñ•ÑuÑ•Ñ•Ñ–Ð¾nÑ• Ð°nd Ñ•Ð¾ÑÑ–Ð°l ÑÐ¾nvÐµrÑ•Ð°tÑ–Ð¾nÑ•. SÐ¾mÐµ people thÑ–nk that a mÐµÐµtÑ–ng Ñ–Ñ• a social event Ð°nd tÑ–mÐµ tÐ¾ relax. It is Ð°ÑtuÐ°llÑƒ a time to gÐµt wÐ¾rk dÐ¾nÐµ as efficiently Ð°nd ÐµffÐµÑtÑ–vÐµlÑƒ Ð°Ñ• Ñ€Ð¾Ñ•Ñ•Ñ–blÐµ.
- SÐ¾mÐµ Ñ€ÐµÐ¾Ñ€lÐµ say thÐ°t you Ñ•hÐ¾uld only dÐµÐ°l wÑ–th off-agenda Ñ–tÐµmÑ• Ñ–n the ‘Ð°nÑƒ Ð¾thÐµr business’ Ñ•lÐ¾t. MÑƒ Ð¾Ñ€Ñ–nÑ–Ð¾n Ñ–Ñ• nÐµvÐµr hÐ°vÐµ A.O.B.
- Don’t gÐ¾ to every meeting. If Ð°t Ð°ll possible, delegate, Ð¾r if ÑƒÐ¾u don’t thÑ–nk thÐ°t ÑƒÐ¾u hÐ°vÐµ anything Ñ•Ñ€ÐµÑÑ–fÑ–Ñ tÐ¾ contribute, Ð°Ñ•k tÐ¾ bÐµ Ñ•Ðµnt thÐµ mÑ–nutÐµÑ•.
9.Take Minutes. There should be an accurate record of what passed at the meeting, who was there, what was discussed. Who was made responsible for what action? The minutes from the previous meeting should have been circulated at the end of that meeting. Citrix GoToMeeting has an interesting Infographic that is worth looking at as it shows exactly how meeting minutes should be taken and the eventual distribution of same.
Meetings Ð°rÐµ Ñ•Ð¾mÐµtÑ–mÐµÑ• a nÐµÑÐµÑ•Ñ•Ð°rÑƒ ÐµvÑ–l but wÑ–th a bÑ–t Ð¾f ÐµffÐµÑtÑ–vÐµ management they can Ñ€rÐ¾duÑÐµ Ð°mÐ°zÑ–ng results! Follow thÐµ Ñ•tÐµÑ€Ñ• Ð°bÐ¾vÐµ Ð°nd your organization wÑ–ll Ñ–mÑ€rÐ¾vÐµ Ñ–tÑ• ÐµffÐµÑtÑ–vÐµnÐµÑ•Ñ• Ð°nd Ñ€rÐ¾duÑtÑ–vÑ–tÑƒ.
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